Marketing inside the UMC

The UMC is visited every day by thousands of students, faculty, staff and the public. We offer many ways for your student organization, campus department or community initiative to get its message in front of this audience.

Display your message on each table in the three UMC dining areas!

  • Step 1: Reserve: Email SA Communication.
    • Reservations are for one month at a time:
      • Aug. 16-Sept. 12
      • Sept.13-Oct. 10
      • Oct.11-Nov. 7
      • Nov.8-Dec. 5
    • Reservations must be made two weeks in advance.
    • Space is limited and reservations are first come, first served.
    • A maximum of two reservations may be made per semester for any given event or program.
  • Step 2: Create
    Finished size is 4" wide x 6" tall, printed on one side only. They can be printed 9-up on 12" x 18" paper, which is available at most office supply stores and print shops, including Ink Spot (first floor UMC). Download our template to use as a guideline. For Recognized Student Organizations (RSOs), the CSI Resource Center (UMC 330) carries the correct size of paper and will be happy to assist you with the design and printing of your table tents and other promotional material.
  • Step 3: Email a PDF proof of your table tent for approval to sacomm@colorado.edu no later than one week prior to your reservation start date.
  • Step 4: Deliver 175 quantity printed pieces to the UMC Admin office in UMC 305 by 12 p.m. noon on the Wednesdaybefore your reservation begins.
  • Cost: Free to reserve. The cost to design/print/produce the table tents is your responsibility.

The following policies apply:

  • Reservations are for one week at a time (Friday–Thursday), up to two weeks per semester.
  • Reservations are available to student organizations, SG cost centers, campus departments and UMC contract vendors and are available on a first-come, first-served basis.
  • 175 copies of your printed table tents are due to the UMC Admin office (room 305) no later than 12 p.m. on the Wednesday prior to your reservation start date. If they are delivered after this time, we cannot guarantee that your reservation will be fulfilled.
  • Table tents should be printed on text-weight recycled and recyclable paper. They may not be printed on “Astrobright” paper. It is not necessary for them to be printed on card stock or glossy/coated paper.
  • Only one side of your table tent will be visible.
  • Table tents must include the reserving group’s name and contact information (phone number, email or web address).
  • Flyers or other materials are not permitted to be placed loose on the tables.
  • Read the complete list of policies and restrictions on page 38 of the UMC Policy Manual.

Have you created a poster to advertise your event? There are several places within the UMC you can display it!

Bulletin Boards
Board locations on the first floor (bring up to four copies):

  • Two in the west dining room
  • One to the left of the restrooms in the main hallway
  • One in the hall leading to The Connection
  • To reserve: No reservation required. Bring your completed posters to the UMC Information Desk on the second floor for approval.
  • Specs: Maximum size 18" x 24"
  • Cost: Free. The cost to design/print/produce the posters is your responsibility.

If your posters are advertising a student event, you may bring two additional posters for the boards in the following locations. These must also be approved at the UMC Information Desk prior to posting.

  • Third floor, to the right of the entrance to room 305
  • Fourth floor, to the right of the entrance to room 401
  • To reserve: No reservation required. Bring your completed posters to the UMC reception/information desk on the second floor for approval.
  • Specs: Maximum size 18" x 24"
  • Cost: Free. The cost to design/print/produce the posters is your responsibility.

Read the complete list of policies and restrictions on page 38 of the UMC Policy Manual.

UMC Entrance Doors
If your posters are advertising an event taking place in the UMC, then you may request to tape your posters to the glass doors at the three main entrances to the UMC on the day of your event.

  • To reserve: Email Events Planning & Catering or call 303-492-8833
  • Specs: Maximum size 11" x 17"
  • Cost: Free. The cost to design/print/produce the posters is your responsibility.

Do you have a program, service or upcoming event in the UMC? Hang a banner to advertise!

Available locations:

  1. Inside the atrium, just outside UMC 247, off the balcony railing
  2. Along the north wall of the UMC South Terrace beginning just east of the main entrance of the UMC and extending east toward the ballroom entrance. Typically, this space is reserved for the day of the event only.

Must be for a current program, service or event in the UMC.
Read the complete list of policies and restrictions on page 40 of the UMC Policy Manual.

Showcase your organization or upcoming event in one of the display cases in the UMC! These cases are available on a first-come, first-served basis. The display cases are available to each student organization or university department for up to two non-consecutive weeks per semester.

  • To reserve: Email Events Planning & Catering or call 303-492-8833
  • Specs: Physical cases vary by display case assigned
  • Cost: Free to reserve. The cost to design/print/produce the materials for your display is your responsibility.

The following policies apply:

  • Reservations are for one week at a time (Monday–Sunday), up to two non-consecutive weeks per semester.
  • Reservations are available to student organizations, SG cost centers, university departments and UMC contract vendors.
  • You are responsible for creating and producing all materials for your display case and installing them into the case.
  • Read the complete list of policies and restrictions on page 14 of the UMC Policy Manual.

Are you looking to interact directly with students? Want to distribute literature and promo items, sell tickets or invite them to a meeting? A table in the UMC is a great opportunity!

  • To reserve:
    RSOs and campus departments: Email Events Planning & Catering or call 303-492-8833
    Non-university clients: Review the information below and then submit an online UMC Tabling Contract (blue button below)
  • Specs: One 6' table and two chairs provided
  • Cost: Free to reserve for student groups and campus departments. $100 per day for non-university groups. The cost to design/print/produce the materials for your display is your responsibility.

For non-university clients – prior to completing the vendor contract, you will need to secure sponsorship from one of our recognized student organizations (RSO). . We encourage you to align yourself with a RSO that shares your company’s mission. Please contact the student(s) listed on the website and ask if they are an organization administrator/org admin for their RSO. An org admin is required in order to execute the contract. When completing the contract, you will be prompted to enter the RSO representative’s name and email address.

If you are requesting a table as ‘student ambassador’ representing a non-university client, then you do not need an RSO to sponsor your table. When completing the vendor contract, you will select ‘Program Council’ when prompted to select your sponsor.

Once you have completed and submitted the vendor contract, Events Planning & Catering (EP&C) will receive notification from DocuSign and will review your submission.

A tentative reservation will not be made until a contract is completed and approved by EP&C. You will receive an email from DocuSign notifying you that the reservation has been approved by all signatory contacts. Your reservation is not approved until you have received the DocuSign email along with an email from EP&C with the tentative reservation details. The reservation will be confirmed once payment is received.

Please note that only one table may be reserved per day at a cost of $100, with a maximum of 15 days per semester. Payment must be via check or credit card. Cash is not accepted. If paying by check, it must be made payable to ‘The University of Colorado.’ If paying by credit card, a payment link will be emailed to you. All payment is required three business days (excluding reservation day) prior to the first date of your reservation or your reservation will be forfeited.

In order to be in compliance with our internal vendors, products that are in competition with the Book Store and the University Memorial Center (UMC) food/beverage vendors are not allowed inside or directly outside of the UMC. If you are selling/distributing an item that may compete with merchandise offered by the Book Store, please check the box ‘Yes’ when completing the vendor contract. If you plan to bring outside food/beverages to distribute, your reservation location will be outside near the Visual Arts Complex (VAC). Please ensure to note any food/beverages you plan on distributing in the vendor contract ‘Merchandise/Service’ section.

All outside tables are weather permitting. If weather is inclement, vendor may be relocated inside the UMC, based on availability. If relocating from the VAC, no outside food/beverages may be distributed inside the UMC.

If you would like to inquire about ordering food/beverages to be distributed at any of the UMC tables inside or outside tables, please review the EP&C catering menus. You may also purchase food/beverages to distribute at your table from any of our UMC internal food vendors.

Please carefully review the following links regarding general campus policies, ADA accommodations, events with minors, campus use of university facilities and food safety program before submitting your vendor contract, as you are responsible for abiding by these policies:

UMC Tabling Contract