Employment Eligibility Verification Form I-9

In accordance with the Immigration Reform and Control Act of 1986 ("IRCA"), the University of Colorado Boulder must verify employment eligibility of each employee within the first three days of employment.

As required by federal law the university is required to complete and retain a Form I-9 Employment Eligibility Verification document for all regular and temporary employees hired after November 6, 1986.听

Completion of听Form I-9听is a shared responsibility of both the employee and the university.

  • Section #1 must be completed by the听employee on or before the first day of employment.听
  • Section #2 must be completed by an I-9 partner, or authorized university representative,听within the first three days of employment.. The employee should provide acceptable documents to complete the I-9.
  • Form I-9 can be completed as soon as, but not before, a job offer has been extended and accepted.听

In order to complete Form I-9 employees are required to present original documentation confirming identity and eligibility to work in the United States.听听The List of Acceptable Documents is the last page of Form I-9. Employees who are unable to meet federal I-9 requirements cannot lawfully be employed.听

Completing Section #1听of the Form听I-9

  • Section #1 invitations should be received via email from HireRight. If you did not receive an invitation from HireRight, please contact i-9forms@colorado.edu.
  • International hires do听not need have听the SSN to complete Section #1 of the I-9 at this time. Please advise the individual to check the听box verifying that they do not have social security number.听

Completing Section #2 of the Form听I-9

  • To complete Section #2, employees must present original听documents in person to the I-9 office or authorize representative.
  • International hires do听not need have听the SSN to complete Section 1 of the I-9 at this time. Please advise the individual to check the听box verifying that they do not have social security number.听

Office Locations

Main I-9 Office (East Campus Location):

听 Administrative & Research Center
听听听听 3100 Marine St., Third Floor,听 Boulder, CO 80309
听听 Monday through Friday 9:00 a.m. to 4:30 p.m.

Main Campus Location听听

听 听听 Regent Administrative Center
听听 听听 Room 1B28, Basement, 2055 Regent Drive, Boulder, CO 80309
听 听听 Monday through Wednesday 9:00am to 3:00pm

Out of State or out of the Area

This is for fully remote workers who live 100 or more miles away from Boulder. If you are working a hybrid work schedule, this does not apply to you; please refer to the options above. 听

Do you work out of the area or out of state and need assistance with your I-9?听听

Click here for assistance with your I-9 Email i-9forms@colorado.edu. if you don't get a response in 48 hours

抖阴旅行射 Boulder I-9 Process

The University of Colorado Boulder uses HireRight听for processing electronic 听Form I-9 and E-Verify for all new employees with a start date on or after March 13, 2017.

To get access to the HireRIght I-9 solution, please contact 抖阴旅行射 Boulder HR at 303-735-8191 or I-9forms@colorado.edu.听

HireRight鈥檚 I-9 Solution satisfies U.S. Citizenship and Immigration Services (USCIS)听requirements related to the electronic creation, signature, retention and security of听the Form I-9.

This paperless process enables you to create, view, download, store听and print the Form I-9, as well as run management reports on-demand. Built-in听tools such as automated error checking help you complete forms accurately and听promote compliance. Other benefits include:

  • Improve accuracy of Form I-9 completion
  • See an audit trail that includes if/when a form was modified and by whom
  • Annotate when forms are updated or modified
  • Help ensure timely听re-verifications through alerts
  • Promote compliance with听changing legislation

Tools & Information

鈥�FAQ's

The Form I-9 must be completed for any person who is hired to perform labor or services in the United States in return for wages or other remuneration. Remuneration is anything of value given in exchange for labor or services.

Please note: Exising employees, those hired before March 13, 2017, are not to be run through the HireRight E-Verify system. Employees hired before March 13, 2017 should complete the I-9 using the paper form.听

Yes, employees must be present with original documents when completing Section 2.

All new employees with a start date of March 13, 2017, and who have not worked for 抖阴旅行射 in the last 3 years, will need to use the electronic Form I-9.

Exising employees, those hired before March 13, 2017, are not to be run through the HireRight E-Verify system. Employees hired before March 13, 2017 should complete the I-9 using the paper form.听

If paper Form I-9鈥檚 are received by the Department of Human Resources for new employees, you will receive a notice declaring that all future Form I-9s must be completed through the HireRight system. Repeated disregard for the new process will result in communication with your department head. *Please note: If an employee requires accommodation to complete the Form I-9 that results in the use of a paper form, HR will accept the paper Form I-9.

The Form I-9 must be completed for any person who is hired to perform labor or services in the United States in return for wages or other remuneration. The start date used for I-9/E-Verify will be the day that employees are physically here for work.听 The campus听interpretation of the rule is that the 3 day window begins when the employee is actually working on campus.听 For example,听the HCM entry will be 08/15, but the employee will not actually arrive and begin working until 08/21.听 This 3 day window will begin on 08/21, not 08/15.听.

For international hires with a hire date on or after March 13, 2017, and who have not previously held a position with 抖阴旅行射 in the past three years, should use HireRight to complete the electronic Form I-9:

Section 1 (Completed by Employee)

The hiring department should submit the invitation to the employee to complete Section 1 of the I-9. 听To submit the invitation you will need*:听

  • Legal First Name
  • Legal Last Name
  • Email (personal)
  • Start Date

Please note that the international hire does not need the SSN to complete section 1 of the I-9 at this time. Please advise the individual that they will need to check the check box verifying they do not have a social security number.听

Section 2听(Completed by HR)

International hires should be sent to 抖阴旅行射 Boulder Human Resources to complete Section 2 within the first three days of employment. Please send these individuals to:听

The Administrative Research Center (ARCE)
Third Floor Reception听
3100 Marine St.听
Boulder, CO 80309

抖阴旅行射 Boulder HR is currently developing step-by-step guides on how to complete section 2 of the Form I-9 for international hires. We will notify you when they become available

Yes, student employees can go to the office of Student Employment located in Regent 205 to complete their Form I-9.
If the department fails to properly complete Form I-9, it may face civil money penalties for each violation. In determining the amount of the penalty, the Department of Homeland Security (DHS) considers:
  • The size of the business of the employer being charged;
  • The good faith of the employer;
  • The seriousness of the violation;
  • The history of previous violation of the employer.

DHS will issue a Notice of Intent of Fine (NIF) when it intends to impose penalties. If the university receives an NIF, HR will contact the department responsible for the non-compliance and the non-compliant department will be responsible for working through the NIF process with the Department of Homeland Security.

The non-compliant department may request a hearing before an administrative law judge within 30 days. In these cases, the department that is in violation may be required to attend the hearing and pay any subsequent fines.

Yes, if it has been more than three years since the original Form I-9 was completed or if the Form I-9 has been updated by the USCIS since the employee鈥檚 original Form I-9 was completed.
Yes. Contact HR staff at i-9forms@colorado.edu to assist with a remote hire and the necessary details.
If it has been more than three years since the original Form I-9 was completed or if the Form I-9 has been updated by the USCIS since the employee鈥檚 original Form I-9 was completed, then the re-hired employee must complete a new Form I-9. Previous Form I-9 completion dates can be found under Modify a Person in HCM.

Please note: Current international hires that completed their I-9 on paper should听continue to update their status on the paper form with 抖阴旅行射 Boulder HR.听

For these specific employee types, there is a reasonable expectation of employment at all times. According to the USCIS, these situations constitute continuing employment and therefore, a new Form I-9 would not be required. For further guidance, contact HR i-9forms@colorado.edu.
a. Yes*. If a Form I-9 is not completed within 3 days of Hire, the person completing Section 2 in the Hire Right system will be asked to select the reason from a drop-down menu.

*This option is intended for extenuating circumstances only and repeated use of this option may be identified as non-compliance during an audit.

Yes. The employee can complete Section 1 on their own, but are still required to provide required documents to complete Section 2 of the form.
E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security.
For Form I-9: Visit to get started and download the M-274 Handbook for Employers.

For E-Verify: Visit

Yes, this specific information is required by 抖阴旅行射 Boulder.
The Form I-9 must be completed for any person who is hired to perform labor or services in the United States in return for wages or other remuneration. The start date used for I-9/E-Verify will be the day that employees are听physically听here for work.听 The campus听interpretation of the rule is that the 3 day window begins when the employee is听actually听working on campus.听 For example,听the HCM entry will be 08/15, but the employee will not actually arrive and begin working until 08/21.听 This 3 day window will听begin听on 08/21, not 08/15.
If a background check is required for a new or returning employee, it must be completed first and independently of the I-9 & E-Verify Process. These are two separate processes and background check steps should continue to be followed as usual.
Yes, the HireRight system will not allow you to continue unless all boxes are checked.
No. All new hires that complete an electronic Form I-9 on/after March 13, 2017 will be entered into the HireRight system. Employees that completed the paper Form I-9 prior to March 13, 2017 will not be in the HireRight system.
The employee receives the following notifications:
  • Email invitation to complete Section 1
  • Reminder email to complete Section 1 if not completed by 24 hour deadline
  • After completing Section 1, they will receive notification of the documents necessary to complete Section 2 within the first three days of employment

The I-9 Partner receives the following notifications:

  • Email invitation sent to new employee
  • Section 1 completed by employee
There will be a single sign-on set up through the My抖阴旅行射Info Portal. The HireRight link will populate for I-9 Partners in the 鈥淏usiness Tools鈥� tab in 鈥湺兑趼眯猩� Resources鈥�.
Yes 鈥� I-9 partners are able to change the start date from the beginning of the process to completing Section 2.
Yes, you should always be able to complete the Form I-9 even if the employee does not have a Social Security Number upon hire, but you will need to have them obtain one and then update the form in order to complete the E-Verify process.
Yes, you can have a different I-9 partner complete Section 2.
The following documents are required to be uploaded:
  • US Passport
  • US Passport Card
  • I-551 Permanent Resident Card (Green Card)
  • I-766 Employment Authorization Document (EAD)
    • Yes, HireRight will take you to a warning screen if it detects the same name or email from an already submitted Form I-9.

    An SSA TNC results when the information entered in E-Verify does not initially match Social Security Administration (SSA) records and/or the U.S. Department of Homeland Security (DHS).
    The several ways it can occur:
    • Citizenship or immigration status was not updated with SSA
    • Name change was not reported to SSA
    • Name, Social Security Number, or date of birth is incorrect in SSA records
    • SSA record contains another type of mismatch
    • Information was not entered correctly by the employer.
    The following steps should be taken:
  • The employer must print the Further Action Notice and provide it to the employee
  • Check to see if it is a data entry mistake and if it can be resolved internally
  • The employee has to decide whether to contest or not contest
  • An employee who chooses to contest the 鈥淪SA TNC鈥� must visit an SSA field office in person

    • The employee should refer to the Further Action Notice for instructions to resolve the mismatch. The employee then has 8 days to get the issue resolved. It is important that the employee shows a copy of the Further Action Notice to the representative when they visit an SSA field office.

    Guides

    • 听
    • (For completing the I-9 Form)

    Information for Employees

    New Employees

    Immigration Reform and Control Act of 1986 (IRCA)

    IRCA

    Boulder, CO 80309

    For purposes of completing the I-9, please see also see the list of .听

    贰-痴别谤颈蹿测庐

    E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.听

    Department of Human Resources
    Attn: I-9 Coordinator
    303-735-8191
    565 UCB