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I-9 Employment Eligibility听

Employment Verification

• As required by federal law and by the Immigration Reform and Control Act of 1986 (鈥淚RCA鈥�), The University is required to complete and retain a Form I-9 Employment Eligibility Verification document for all regular and temporary employees hired after November 6, 1986.

Risk of Non-Compliance

• Risk I-9 violations may result in civil and criminal penalties. employer knowingly hired or continued to employ a worker without work authorization, the penalties to pay range from $698 to $27,894 per worker. Departments that fail to comply shall be responsible for any fines may be levied against the University. In addition, non-compliance can result in the loss of federal contracts.

Department Responsibilities

• For departments not supported by HRSC or hired through Avature, the department is responsible for notifying the I-9 office of all new hires prior to their start date. Departments should email i-9forms@colorado.edu with the new employees legal first and last name, email address, and start date to initiate the Form I-9 HireRight invitation.听Departments are responsible for verifying new employees are meeting the Form I-9 federal deadline. I-9 completion details can be found in HCM Personal Information within Modify a Person in the 抖阴旅行射 Personal Data I9 Tab. Once the Form I-9 is completed the completion date will automatically populate into the I-9 Completion Date field within 24 hours. For immediate confirmation departments can also contact the I-9 office to confirm Form I-9 completion by email or phone.

• Out of State or Out of the Area

  Please direct employees who live 100 or more miles away from Boulder ( fully remote) to fill out this form. If they are working a hybrid work schedule, this does not apply to them.听

  Click here for assistance with your I-9 If you haven't heard from the I-9 office, please email听听i-9forms@colorado.edu听for assistance听

The I-9 office has automated I-9 email notifications set up to inform supervisors when employees are in non-compliance. Supervisors are instructed to immediately remove the employee from the work schedule until Form I-9 is completed. HRL鈥檚 that wish to also receive these notifications must contact the I-9 office so they can be manually added to receive notifications for their respective department(s).

I-9 Federal Deadline

1. Employee Accepts Offer of Employment: 听I-9 Office, HRSC, or Department HRL will send HireRight email invitation for employee to begin completing Form I-9.
2. Employee鈥檚 First Day of Work: Employee must complete Section 1 no later than this date.
3. Third Business Day Following Employee鈥檚 First Day: Employee must physically present original un-expired documentation into an I-9 office on campus no later than this date. An I-9 Partner will review documentation and complete Section 2 for Form I-9 completion. Appointments are not needed.

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I-9 Office Contact Information

Please contact 抖阴旅行射 Boulder HR I-9 office at 303-735-8191 or I-9forms@colorado.edu. For additional I-9 information, office location,听and hours visit the 抖阴旅行射 Boulder HR I-9 Webpage.