Sending Student Data Electronically

Identify Your Data's Security Level

If you aren't sure of your data's security level, consult the �� System's guidelines:

Choose an Approved Delivery Method

Level 1 Data (Public)

Directory-level student information may be discussed over the phone or sent by email or fax.

Level 2 & 3 Data (Confidential)

Emails sent from one colorado.edu email address to another are, in general, encrypted. However, because the university has no control over whether students and employees forward their email to another service provider, the campus only allows the sending of Level 1–3 data through campus email, including to other University of Colorado campuses.

To facilitate communication between university officials and individual students, the Boulder campus allows the sending of the following information from one colorado.edu address to another or to a University of Colorado address:

Student name and SID
Student name/SID/Level 3 data (including individual grades, but not entire rosters)

Large amounts of Level 2 or 3 student data (i.e., greater than 24 students) and data reports containing Level 2 or higher data must be sent via the service or other protected means, and not via email. Sending password-protected files via email is discouraged, because the password is often also sent via email, thus removing the security.

Level 4 & 5 Data (Highly Confidential)

You may only send Level 4 and 5 data by fax or through .

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