Student & Hourly Employees
This page includes helpful information for student hourly and temporaryemployees, but please know it is not an exhaustive list. If there are any questions,contact theDepartment’s Curriculum and Undergraduate Program Coordinator Bobbie Bryant.
Studenthourly and temporary employeesare paid hourly and on a biweekly basis.For more information about how to enter your time, see Getting Paid
- Login to youremployee portal. Under the “ Resources” tab, there will be a“MyLeave” tile.
- Record your time-in and time-out each day worked in your MyLeave “Calendar”. Each daily entry should read exactly as follows:
- Reporting to:Job #X, Supervisor First and Last Name.
- If you have more than one job at you will see numerous jobs and supervisors in this dropdown.
- Earnings Code:
- For student hourly employees =Student Hourly
- For non- student hourly employees =Regular Earnings.
- ٲٳܲ:Mark as Worked
- Description: Not necessary
- Speedtype:Do notenter a speedtype in this final field.This shouldalwaysremain blank.
- Save
- Reporting to:Job #X, Supervisor First and Last Name.
- Submit your timesheet after each bi-weekly pay periodfor electronic approval by your supervisor, see the “Timesheet” tab in MyLeave. Verify that the total hoursare correct, click “I agree with the above Certification and Overtime Eligibility Statements” at the bottom, then click submit.
All time information must be enteredandapproved in the Payroll system bynoonon Thursday following the Supervisor submission deadline. Dates are subject to change, refer to thefor the most up-to-date information.It is the employee and supervisor'sresponsibility to meet these deadlines.
If timesheets are not submitted and approved on time, please contact Edward Martinezas soon as possible.Late timesheets require manual adjustmentsand additional documentation both from the employee and his/her/their supervisor.
All time information must be enteredandapproved in the Payroll system bynoonon each time collection due date. Dates are subject to change, refer to thefor updates.
Fall 2023
| Pay Period | On- Campus Time Collection Due Date | Off- Campus Time Collection Due Date | Pay Date |
|---|---|---|---|
| Aug. 6 - Aug. 19 | August 24 | August 22 | September 1 |
| Aug. 20 - Sept. 2 | September 7 | September 5 | September 15 |
| Sept. 3 - Sept. 16 | September 21 | September 19 | September 29 |
| Sept. 17 - Sept. 30 | October 5 | October 3 | October 13 |
| Oct. 1 - Oct. 14** | October 19 | October 17 | October 27 |
| Oct. 15 - Oct. 28 | November 2 | October31 | November 10 |
| Oct. 29 - Nov. 11 | November 16 | November 14 | November 24 |
| Nov. 12 - Nov. 25 | November 30 | November 28 | December 8 |
| Nov. 26 - Dec. 9 | December 14 | December 12 | December 22 |
| Dec. 10 - Dec. 23 | December 28 | December 26 | January 5 |
*Students who will graduate in Fall2023may work until the last day of class, but must stop working on December 21, 2023.
Spring 2024
| Pay Period | On- Campus Time Collection Due Date | Off- Campus Time Collection Due Date | Pay Date |
|---|---|---|---|
| Dec. 24 - Jan. 6 | January 11 | January 9 | January 19 |
| Jan. 7 - Jan. 20* | January 25 | January 23 | February 2 |
| Jan. 21 - Feb. 3 | February 8 | February 6 | February 16 |
| Feb. 4 - Feb. 17 | February 22 | February 20 | March 1 |
| Feb. 18 - Mar. 2 | March 7 | March 5 | March 15 |
| Mar. 3 - Mar. 16 | March 21 | March 19 | March 29 |
| Mar. 17 - Mar.30 | April 4 | April 2 | April 12 |
| Mar.31- Apr. 13 | April 18 | April 16 | April 26 |
| Apr. 14 - April 27 | May 2 | April 30 | May 10 |
| April 28 - May 11** | May 16 | May 14 | May 24 |
*If a student receives work-study, for fall and spring,theymust begin earning their work-study by October 1, 2023for fall and February 1, 2024for spring. If they cannot begin working by this date, the student or the employer must notify Student Employment by the deadline date or their work-study will be automatically canceled. Send an email tostudentemployment@colorado.edu.
**Students who will graduate in Spring2024may work until the last day of class but must stop working on May 11, 2024.
Summer 2024
| Pay Period | On- Campus Time Collection Due Date | Off- Campus Time Collection Due Date | Pay Date |
|---|---|---|---|
| May 12 - May 25 | May 30 | May 28 | June 7 |
| May 26 - Jun. 8 | June 13 | June 11 | June 21 |
| Jun. 9 - Jun. 22* | June 27 | June 25 | July 5 |
| Jun. 23 - July 6 | July 11 | July 9 | July 19 |
| July 7 - July 20 | July 25 | July 23 | Aug. 2 |
| July 21 - Aug. 3 | Aug. 8 | Aug. 6 | Aug. 16 |
| Aug. 4 - Aug. 17 | Aug. 22 | Aug. 20 | Aug. 30 |
*This pay period will post in the 2023-24fiscal year. After this date, the remaining summer pay periods will post in the 2024-25fiscal year.
**Students who will graduate in Summer 2024may work until the last day of class but must stop working on August 17, 2024.
On July 14, 2020, Colorado enacted the Healthy Families and Workplaces Act (HFWA). Beginning Jan. 1, the act requires employers to provide paid sick leave to their employeesup to a maximum of 48 hours per year. Administrative Policy Statement(APS) 5062outlines or references all university employee leave-related policies.
Student employees, temporary classified staff, university staff, and temporary researchers willAccrue at a rate of 0.034 sick hours for each hour worked. Accrual hours are calculated as part of the payroll process and become available once payroll has processed the pay period.
- Tracking "Hourly Sick Leave” will be an option beginning Jan. 10 in MyLeave under appropriate circumstances after it is accrued.