Budget Development Cycle and Calendar

Fiscal year is July 1 - June 30

Year-Round

July

  • (previously known as C-Roll). This includes support unit fringe benefit change allocation (benefits increments and decrements).
  • Rate additive budget development and insurance allocation timeline: Annual insurance payments for the new fiscal year will be posted by BFP; monthly allocations will be dated the first of each calendar month.
  • Budget Model:
    • Budget model allocations post to schools and colleges on continuing ledger.
    • BFP will process continuing General Fund budget upload based on approved Anaplan budget plans on July business. After the budget is loaded in July, units can process current ledger budget journals in PeopleSoft to make in-year changes to their budget. Classified staff compensation increases are on the July 1 compensation cycle. HR loads classified staff compensation increases to HCM on July pay. BFP loads corresponding support unit budget on July business.

August

  • Temp budget roll-forward (T-ROLL)
  • Budget review templates sent to units

September

  • Budget review templates due from units
  • Budget Model: Professional masters program (PMP)true-up gross revenue estimates reviewed with budget officers for feedback.

October

  • Academic faculty, research faculty, university staff rosters opened for review in Anaplan
  • Fee proposals due
  • Budget Model: Current fiscal year true-up allocations shared. This allocation is based on fall census revenue projections and is not impacted by model drivers.

November

  • Campus Info Card (“Small Card”) posted on BFP website
  • Rate additive budget development and insurance allocation timeline: BFP begins collecting relevant data from University Risk Management, the Office of Data Analytics, and other key stakeholders regarding Boulder insurance allocations for the following fiscal year.
  • Budget Model:
    • Current fiscal year true-up temp-budget allocations post in the general ledger.
    • Next fiscal year budget model drivers shared, including student credit hour (SCH), head count (HC) and retention. Graduation is shared in February.
    • BFP/VCAA offers meetings with deans and budget officers to discuss true-up allocations.

December

  • Provisional fringe benefit rates for coming year submitted to DHHS (by December 31)
  • Academic faculty, research faculty, and university staff are on the January 1 Compensation Cycle. Roster reviews are due from units on Dec 6. HR review is due on Dec 31.
  • Rate additive budget development and insurance allocation timeline: Budget request templates are sent to rate additive units, to be submitted to BFP before December 31.

January

  • GAIR (General Administrative/Infrastructure Recharge) calculation
  • Merit Allocations non-classified HR load update to HCM for January pay
  • BFP load increase in position budgets for January business
  • Units need to be position budgeted before BFP loads JE
  • Rate-based service activity (RBSA) coming year rate sheets available
  • Budget Model: Professional masters program (PMP) future year July gross revenue estimates reviewed with budget officers for feedback.

February

  • Coming year planning parameters posted on BFP website
  • Coming year budget model preliminary data cuts to units
  • Preliminary tuition, fees, and budget submission to Board of Regents
  • Rate-based service activity (RBSA) training sessions
  • Budget Model: Preliminary budget model allocation for the coming fiscal year shared. Graduation drivers are shared.
  • Rate additive budget development and insurance allocation timeline: Campus units will be notified of general liability and property insurance premium allocations for the future year.

March

  • Allocations for structural pay increases (March 1)
  • Spring fee rewrite (for budgets with estimated change greater than 2%)
  • Budget Model: (March/April)
    • New three-fiscal-year projections shared.
    • BFP/VCAA offers meetings with deans and budget officers to discuss future year allocations and projections.

April

May

  • CCO year-end website
  • Final new fiscal year budget model allocation shared (including new funding) to schools and colleges.
  • In Anaplan, campus units input July budget plans for the coming fiscal year by May 31.
  • All budget input pages in Anaplan are locked for all campus users at close of business on May 31.
  • General Fund budget balances should be monitored monthly and beginning with April month-end balances they should be examined with a focus on anticipated remaining expenses and the estimated FYE balance.
  • Budget Model: Final future year budget model allocation shared (including new funding) to schools and colleges.

June

  • Final new fiscal year budget model allocation shared (including new funding) to support units after Regent budget approval.
    • The coming year’s budget review and approval process begins on June 1.
    • From June 1-14, unit-level approvers will review and approve.
    • This is followed by BFP review and approval from June 15-July 12.
    • Classified staff compensation in Anaplan reviewed by units with a June 21 deadline.
  • Board of Regents approves coming year budget
  • Final continuing budget change cutoff
  • Auxiliary budget submissions (optional) due. Entering into Anaplan is preferred. Contact bugdettool@colorado.edu with questions.
  • BFP begins sending UNP cash carry-forward reports at org level 4 to unit leaders.
  • Budget Model: Final future year budget model allocation shared (including new funding) to support units after Regent budget approval.

Note: Schedule is subject to change. Please contact bfp@colorado.edu with questions.