How Was It Built?
A phased approach was taken toward the achievement of project goals.
See below for information about how the ¶¶ÒõÂÃÐÐÉä Boulder budget model was built, including a timeline of the redesign project and detailsÌýabout theÌýgovernance structure and project committees.
As of June 2022,ÌýtheÌýBudget Model Redesign projectÌýis in phase 3, called Implementation Readiness.
Budget Model Redesign Phases
Phase 1
Nov. 2020-Feb. 2021
- "Alignment analysis" between guiding principles and current state across:
- Stakeholder interview themes
- Funds flows and incentives
- Context on historical allocations, including benchmarking
- Determine Design Committee membership and distribute invitations
Phase 2
Jan. 2021-May 2022
- Determine organizational structure of the budget model
- Design Committee builds a customized prototype based on data gathered and initial decisions made by the Executive Sponsors
- TheÌýStrategic Alignment Committee (SAC)Ìýrefines prototype recommendations, further developing the model
- Continue campus engagement
Phase 3
June 2022-Present
- Determine long-term governance andÌýpotential needed changes to complimentary university budget processes
- Define governance roles and responsibilities
- Build budget templates andÌýtools
- Provide training for university stakeholders
Governance Structure
Oversees process and receives recommendations from the Strategic Alignment Committee.
- Philip DiStefano, Chancellor
- Russell Moore, Provost
- Patrick O’Rourke, Chief Operating Officer
- Ann Schmiesing, Executive Vice Provost for Academic Resource Management
- Carla Ho’a, Chief Financial Officer
- Tiffany Beechy, Chair, Boulder Faculty Assembly
- Bob Ferry also served.
Ensures alignment of new budget model with ¶¶ÒõÂÃÐÐÉä Boulder’s mission and strategic priorities; solicits, reviews and approvesÌýmodel design recommendations made byÌýthe Design Committee; presents refined design recommendations to Executive Sponsors; engages with and receives input from stakeholders.
- E. Scott Adler, , Dean and Vice Provost, Graduate School
- Chantal Baca, At-Large Representative, ¶¶ÒõÂÃÐÐÉä Boulder Staff Council
- Austin Jamar "JB" Banks, Acting Vice Chancellor forÌýStudent Affairs
- Scott Battle,ÌýActingÌýDean of Continuing Education &ÌýProfessional Studies
- Lori Bergen, Dean, College of Media, Communication, and Information (CMCI)
- , ¶¶ÒõÂÃÐÐÉä Student Body President
- Jeffrey Cox,Ìý Academic Futures Co-Chair, Distinguished Professor of English
- John Davis, Dean, College of Music
- Terri Fiez, Vice Chancellor forÌýResearch & InnovationÌý& Dean of the Institutes
- Lisa FloresÌýIDEA Plan Co-Chair, Associate Professor of Communication
- , Dean, University of Colorado Law School
- David Kang Vice Chancellor forÌýInfrastructure & Sustainability
- Omar Laris, Graduate and Professional Student Government Representative
- Sharon Matusik, Dean, Leeds School of Business
- Robert McDonald, Dean, University Libraries, and SVP of Online Education
- Keith Molenaar, Interim Dean, College of Engineering & Applied Science
- Michele Moses, Vice Provost and Associate Vice Chancellor for Faculty Affairs
- Scott Parker, Boulder Faculty Assembly Budget and Planning Committee Chair, Professor of Physics
- Katherine Schultz, Dean, School of Education
- James White, Interim Dean, College of Arts & Sciences
- Akirah Bradley, James Anaya, and Sarah Thompson also served.
Provides data, data analysis, modeling of design options, strategic communication plans; provides support for the Strategic Alignment Committee; convenes topic-specific working groups as needed.
- Maia Andreasen, Executive Director of Finance, PolicyÌýandÌýBusiness Administration, Student Affairs
- Danielle Brunner (co-chair), Director of Budget and Finance, Academic Affairs
- Mandy ColeÌý(co-chair), Assistant Vice Chancellor ofÌýBudget Management, Budget and Finance
- Andrew Cowell, Professor of Linguistics
- Lina Day, Director of Budget and Finance,ÌýCollege of Media, Communication, and Information (CMCI)
- Stephanie Gillin, Associate Dean of Administration andÌýFinance, Leeds School of Business
- Carrie Howard, Assistant Dean of Budget and Finance, College of Music
- Erin Hutchinson, Executive Director of Planning and Procurement, Office of Information Technology
- Jessica Keating, Assitant Director of Assessment Insights, Office of Data Analytics
- Gina Langfield, Finance and Accounting Director, Undergraduate Education and ODECE
- Amy Lavens, Vice Dean of Finance and Administration, College of Arts & Sciences
- Karen Regan, Assistant Vice Chancellor for Research and Innovation, Research and Innovation Office (RIO)
- Ron Ried, Director of Business Services, Infrastructure and Sustainability
- Jonathan Rogers, Tisone Professor of Accounting, Leeds School ofÌýBusiness
- Bobby Schnabel, Department External Chair in Computer Science, College of Engineering
- Katrina Spencer (chair), Associate Vice Chancellor of Budget and Finance
- Nancy Tway, Senior Budget, Finance, HR and Faculty Affairs Liason, Research and Innovation Office (RIO)
- Aisha Jackson, Terra McKinnish, Seth Spielman, Tobi Withrow, Angie Naillon, Cindy Thill, Katie Walker and Gina Houck also served.
Timeline of the Budget Model Redesign Project
January 2017
Campus Stakeholder Interviews
Campus stakeholder interviews indicate the budget model lacks transparency, flexibility and mechanisms to support strategic, mission-aligned priorities. Stakeholders included deans, administrative leaders, faculty, staff and students.
September 2017
Need for a New Budget Model
Initiatives including Academic Futures, Foundations of Excellence, IDEA Plan, Strategic Facilities Visioning and Financial Futures further articulate a need for a new budget model.Ìý
November 2019
Campus Leadership
Campus leadership launch preparatory work for the budget model redesign.
March 2020
COVID
Redesign put on hold due to COVID pandemic.
December 2020
Launch
Chancellor launches budget model redesign.
January 2021
Executive Sponsors
Executive sponsors determine initial design parameters; Strategic Alignment Committee (SAC) is convened.
February 2021
Design Committee
Design Committee (DC) is convened; solution design begins.
March 2021
Stakeholder Interviews
Redesign working team conducts stakeholder interviews with 114 academic and administrative leaders in 38 units.
April 2021
Listening Sessions & Presentations
Over 200 ¶¶ÒõÂÃÐÐÉä Boulder faculty, staff and students attend sixÌýthematic listening sessions and three Coffee & the Campus Budget presentations.
October 2021
Budget Prototype Sessions
Budget prototype sessions with each college dean; 85 people attend 2 Coffee and the Campus Budget sessions.
January 2022
Model Prototype
Model prototype shared with campus leaders as Strategic Alignment and Design committees refine model components.
February 2022
Town Hall Presentations
Twenty-three town hall-style prototype presentations to faculty and staff in colleges and schools.
May 2022
Model Approved
Model approved by executive sponsors; announced to campus; SAC and DC adjourned.
August 2022
Working Groups
Implementation working groups convened.ÌýMembers of shared governance, deans, finance leaders, and other stakeholders develop processes, policies and tools needed to support the model and ensure that it aligns with the university’s mission.
July 2022
Implementation
New budget implemented in a "hold harmless" first year.