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Starting April 7, 2025, the AssetWorks ReCoup system will streamline the property surplus, transfer and disposal process.����

When creating a new transfer in the ReCoup system, the method of disposition is a required field that is limited to one method. That field requires a note to explain the action being taken with the asset.����

Things to be mindful of:

• If there is more than one method of disposition for an asset, please create separate asset transfers for each method.
• To explain the action taken for the method of disposition, guidance for the note field is as follows:
  • Abandon in Place: Why are we abandoning it?
  • Cannibalization: Write “N/A”
  • Donate: Where are the items being donated?
  • Property Service Pickup: Write “N/A”
  • Return to Manufacturer: Manufacturer’s name
  • Return to Sponsor: Sponsor’s name
  • Stolen: Police report number
  • Trade-in: PO # for the new purchase
  • Transfer to Outside Organization: Name of the organization the items are being transferred to
• Only departmental personnel designated as the Department Property Manager will be able to submit transfers for approval in the ReCoup system. Other departmental personnel can enter transfer details.����

This new electronic asset transfer process in the ReCoup system replaces the requirement of submitting a property disposal form to dispose of assets.��

Please email questions to: property@colorado.edu��